Energy Efficiency Administrative Assistant

Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.

We are looking to fill an Energy Efficiency Administrative Assistant position as part of our Energy Efficiency (EE) team in support of our foodservice equipment utility rebate programs. This role will be responsible for processing incentive paperwork and ensuring applications are in compliance with program requirements. Ideal candidates possess a keen eye for detail, have strong problem solving skills and excellent written and interpersonal communication abilities.

As a member of the Energy Solutions team, you will have a broad impact on energy efficiency markets and greenhouse gas reductions through our work for major North American utilities, program administrators and other national leaders in energy efficiency. This unique market opportunity, paired with Energy Solution's mission driven approach, creates a perfect environment for an individual who wants to have an active voice in shaping the nation’s energy future.
 
Responsibilities include but are not limited to: 

• Payee & user account creation: entering in information into our online website
• Incentive claim review: reviewing attachments, data, and requirements for incentive claims
• Bulk file creation
• Formatting Excel spreadsheets and uploading to our online website
• Support ad-hoc projects as directed by team supervisor

 
Minimum qualifications:  

• A minimum of 3 year of administrative or data entry experience
• BA or BS degree in Business Administration or a related field preferred, but not required
• Business writing ability with strong spelling, punctuation, and grammar
• Intermediate experience in spreadsheets and proficiency in database management required
• Excellent time management, organizational, and multi-tasking skills with strong attention to detail
• Ability to work independently and juggle competing priorities with minimal guidance
• Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
• Ability to remain organized, give attention to detail, follow instructions and multi-task in a professional and effective manner
• Excellent verbal and written communication abilities
• Intermediate proficiency with MS Office tools including Outlook, Word, and Excel
• A proven professional or personal commitment to the betterment of the environment and the reduction of GHGs is a plus but not required

Compensation is commensurate with experience within the pay bands of $25 - $30 /hourly

Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

Office Locations and a Remote Workforce

Energy Solutions is a predominantly remote workforce with offices in six different locations. At this time, we are not accepting applications from the following states (Alaska, Delaware, Kentucky, Mississippi, Montana, Nebraska, North Dakota, Wyoming).

Inclusion, Diversity, Equity, Accessibility 

We live out our mission day in and day out by helping our clients and communities generate clean energy solutions the world needs. Our success is dependent on developing a team of creative thinkers, innovators, and a workforce that reflects the diversity of our world. To that end, we’re committed to hiring, promoting, and retaining a diversity of talent, and infusing inclusion, diversity, equity, and accessibility (IDEA) throughout our business. We encourage people from underrepresented backgrounds and all walks of life to apply. Come grow with us at Energy Solutions!  

Background Check Information

Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.

Reasonable Accommodations 

Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email [email protected].

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